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Moving? Here are four ways to prepare employees for their new technology


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Moving is never easy.

When you’ve invested in a new facility or re-designed an existing workplace, transitioning a workforce to the new space is difficult enough. But when your workplace is also being transformed through disruptive technology, turning a comfortable, traditional workplace into a shared work environment or a mobile workplace, you-know-what can hit the fan if they’re not ready.

What will they all need to know? Consider these four ways to prepare team members for their new technology just prior to the move:

1. Be sure teams have the right equipment and know how to use it
It’s important everyone to know what new technology they can expect to be using before the move and how to get ready for it. Each individual will need to know details on changes to computing, voice, video and virtual reality solutions, how to connect their mobile devices to WiFi, any new document management processes, logins and orientation to cloud-based services, and expectations for support of their employee-owned equipment.

Cloud technology is now used by at least 70% of U.S. organizations

The IDG Enterprise 2016 Cloud Computing Executive summary

2. Optimize productivity and performance through new tools
Transitioning to a new workplace is an ideal time to introduce new collaboration and productivity tools to the enterprise. As you take advantage of new meeting platforms, social media applications, team collaboration tools, personal productivity and document management tools, it’s essential that you provide orientation, process tips and support resources to minimize downtime and quickly reach productivity expectations. A small investment in training to prepare teams on using these new tools can result in a huge return.

3. Insist on information security best practices
Switching to new mobility tools and cloud-based services can increase network and data vulnerability – which makes this a good time to update teams with your new protection strategy and security procedures. You might want to find a Computer Support Company that can help tighten all of the security systems of your technology. Announcing best practices for reducing information security risk just before the move is essential by providing guidance on software updates, data encryption, system and network access, and protecting information assets, plus reminders on password access protocols, opening attachments and links, and using public networks.

4. Have world class technology support available
When technology is not working, work progress will be stalled and teams will be frustrated. Be sure to provide help desk access information, guides and tip sheets, how to access informal support networks, access after-hours support, and protocols for reporting an issue or breach.

Mobile devices and cloud-based applications are now ubiquitous. Are your teams ready for this technology-enabled workplace shift?

With a good plan, team input early in the process, regular communications to establish workplace expectations, and properly preparing team members, you’ll reduce the trauma of the move and allow teams to get back to work without delay. One solution is to train teams on these technologies with a Quick-Learn Orientation e-Learning Module pushed to laptops and mobile devices just before the move. This strategy ensures that each member of the workforce adapts to the new workplace simultaneously with all other team members, and before you know it, these disruptive technologies will soon be the new normal!

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See the Evolving Workplace e-Learning Series: Technology-enabled workplace change can only be successful if the people change too. The e-work.com Evolving Workplace e-Learning Series modules accelerate workplace change through a deliberate mindshift in individuals, teams and the enterprise to work together in new ways.

Click here to see the Making the Most of Your Technology course outline.

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Four questions to answer just before your LEED facility move


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Are you involved with a move to a newly designed sustainable workplace soon?As a member of the new facility planning team, you know the countless decisions that were made to make the workplace experience engaging, comfortable, safe, secure, efficient, sustainable and productive. You also know that you’ve got just one chance to make a good first impression on occupants and plan a smooth transition.

Practicing the art of providing answers to questions before they are asked

Moving to a newly designed workplace can be daunting, confusing and perhaps even intimidating for work teams, especially when it involves a new way of working. There’s a real art to preparing teams for the move, especially with executive pressure to get back to work quickly.

When teams have familiarity with the building design and features prior to the move, they’ll be more prone to start using them and get back to work sooner, ensuring a positive move experience, getting settled-in to their “new normal” much more quickly.

To be sure that teams are prepared for the experience, you should answer some key questions prior to the move:

There is a way to communicate the answers to all these questions to all the right people at the right time. One approach is to distill essential information to a brief e-Learning module that can be pushed to laptops and mobile devices simultaneously just prior to the move. Distributing well-written, fully illustrated quick-learn orientation materials can reinforce the positive benefits of the new space, squelch any misconceptions, help avoid big surprises, and encourage teams to use features and amenities without delay.

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See the Evolving Workplace e-Learning Series: Technology-enabled workplace change can only be successful if the people change too. The e-work.com Evolving Workplace e-Learning Series modules accelerate workplace change through a deliberate mindshift in individuals, teams and the enterprise to work together in new ways.

Click here to learn see the the Appreciating the design and features of your new building course outline

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Moving? Why not push a pre-move orientation to every mobile device?


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Moving to a new location or remodeled facility is a huge deal for everyteam memberinvolved. They’ll all be excited about the new features, amenities, new furniture, technology…and you know they can’t wait for the big move day.

It’s easy to imagine the kinds of questions every employee will have about the new workplace and the move:

“What will the new office look like?”

“Where will I park my car?”

“Will my current security badge work?”

“Will my teammates be nearby?”

“Where is the cafeteria and how do I get there?”

You could answer these questions with an email or even a web page, but will users absorb the information…or even look at it? Shouldn’t you be asking: “How willwe REALLY prepareeveryone for one of the most important events in organization history?”

Push a pre-move orientation to every mobile device

Technology is now available to push an interactive, detailed stream of essential move information with visuals andanswers to these and many other questions. Wouldn’t it be great to provide everyone the same workplace preview, messaging, visuals, the move process timing, and the phased plan just before they move? Of course no-one will remember all the details after one exposure, so why not provide this information well after the move for quick checks and refreshers?

Having a sneak-preview of a workplace you haven’t been before can make all the difference in the world. Properly developed and produced, your quick learn orientation will effectively set many expectations, will ensure a positive first impression, and can provide ongoing reminders and support until the new workplace becomes the new normal.

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See the Evolving Workplace e-Learning Series: Technology-enabled workplace change can only be successful if the people change too. The e-work.com Evolving Workplace e-Learning Series modules accelerate workplace change through a deliberate mindshift in individuals, teams and the enterprise to work together in new ways.

Register to see the Making the Move to Your New Workplace course outline.

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Easing the trauma transitioning to an activity-based workplace


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Through the years, we’ve all survived life-altering milestones: transitioning to high school, moving out on our own, changing jobs, moving to a new city. To some,these experiences may have beenquite positive, but toothers, the going through these same life changes may have beenoutright frightening.

To some, transitioningto an activities-based work environment – where team members’personal deskis replaced by a functional workspace theyuse temporarily-isa radical departure froma traditional work environment.Before the move, those affected will have plenty of concerns about what it will be like “on the other side.” To some team members, the thought of giving up their deskcould conjure up some those frightening, familiar fears of past life-altering milestones.

Answering questions before they are asked

Realizing that making this transition will requireradical new ways of working, what if you couldreduce those fears byhelpingteam membersclearly visualize details of the new experience before they move? Consider how useful it would be to set expectations on the new workplace byproviding everyone with answers to these questions before they moved:

Before your first visit, how useful would a pre-move visual preview be?

What if everyone could clearly visualize details of the new experience before the move? Imagine how different the experience would be if all employees – whether there are 200 or 20,000 – were to receive a 10-to-15-minute orientation with a visual preview on exactly how everything is going to be before they got there.Imagine how valuable it will be for each team member to have the same set of instructions at the same time on how to act in certain situations, and how to access and use everything they’ll routinely need in the new environment.

–How important is it toshow team members how to use their new work environment before they get there? Do you really want themto make it up as they go?–

When individuals are able to quickly learn their way around and adapt to how work is now done, teams tend tosimultaneously learn from each other and begin adjusting to their new workplace more quickly, and the new normal arrives before you know it.

And thoselife-alteringeventfear factors? If you do this right, you willsee itdwindle down to moderate anxiety, and after the move, everyonewill go right back to work.

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See the Evolving Workplace e-Learning Series: Technology-enabled workplace change can only be successful if the people change too. The e-work.com Evolving Workplace e-Learning Series modules accelerate workplace change through a deliberate mindshift in individuals, teams and the enterprise to work together in new ways.

Register to see the Exploring Workspace Types and Functionality course outline.

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